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Safety and Security Administration (SSA) FY 2020 Accomplishments

SSA’s Role

In FY 2020, DPW introduced the Safety and Security Administration to lead the Department of Public Works’ response to emergency and safety incidents, special events, snow/ice storms, COVID-19 and other logistics issues, and facilities and property management functions. This Administration performs a coordinative function among DPW units as well as with other District government agencies when a citywide response is required.

Group Pic
The Safety and Security Administration members: front row, (l-r) Timothy Spriggs, Administrator; Steve Roberson, Robert Garrett, Warnique West, Lawana Buckmon, Melvin Hodges; back row, (l-r) Dax Green, Willie Ellis, Daniel McCoy, Deputy Administrator; Ahmed Eyow.
Not pictured: Dave Foust and Wanda Ellis.


FY 2020 Accomplishments

FY 2020 will be known for the seamless segue from DPW’s focus on its scheduled services, to:

  • Expanding its portfolio to include acquiring and distributing personal protective equipment (PPE) to 98 District government agencies;
  • Providing logistics and transportation support for building the 443-bed alternative care facility within the Washington Convention Center’s 151,000 sq. ft. Hall A to accommodate a surge in COVID-19 hospitalizations; Pictured below
  • Outfitting four warehouses to ensure adequate supplies of PPE and other materials are readily available; and 
  • Securing medical equipment, e.g., ventilators. 

 

Panoramic of alt. health site

 

Logistics

 

 

The Logistics team performed the following tasks:

  • Provided overall management of DPW’s response to COVID-19 and coordination among District government agencies as well as the Business Improvement Districts (BIDs). 
  • Made approximately 1,500 deliveries of PPE and other supplies to 98 District government agencies and BIDs.
  • Introduced a structure for District government to acquire, distribute and track PPE and other materials necessary to protect employees’ health and safety so they could perform essential services. 
  • Set up the following COVID-19 test sites:

    • Green Leaf at 203 N Street SW
    • Columbia Heights at Columbia Heights Education Campus 3101 16th Street NW
    • Peabody St NW at 13th Place and Peabody Street NW
    • Judiciary Square at F Street, between 4th and 5th Streets NW
    • La-Salle Backus EC at 501 Riggs Road NE
    • United Medical Center at 1310 Southern Avenue SE
    • Anacostia (drive thru/walk-up) at 2241 Martin Luther King Jr. Avenue SE

Provided logistical support to test sites located at eight fire stations.

  • Engine 4 (2531 Sherman Ave NW)
  • Engine 11 (3420 14th St NW)
  • Engine 24 (5101 Georgia Ave NW)
  • Engine 31 (4930 Connecticut Ave NW)
  • Engine 8 (1520 C St SE)
  • Engine 10 (1342 Florida Ave NE)
  • Engine 30 (50 49th St NE)
  • Engine 33 (101 Atlantic St SE)

 

 

 

 

SSA Coordinates the District’s Response to Snow and Ice Storms

Timothy Spriggs, SSA Administrator and the District’s Snow Coordinator, is responsible for snow season planning and operations for the District Snow Team. DPW leads the Snow Team, and SSA coordinates the roles of the multiple agencies that comprise the team. The overall goal of the District’s snow removal program is to restore commerce, education and government functions in a safe and efficient manner.

In addition to the new technology introduced to improve both the operations and administrative functions, COVID-19 protocols were introduced to keep Snow Team members safe whether driving a plow, loading salt into a plow, pre-treating streets with brine, and beet juice, or performing administrative duties. These new protocols feature social distancing, use of PPE (masks and gloves), disinfecting vehicles between shifts, and ample use of hand sanitizer. 

The Snow Team is 834 employees, including plow drivers, administrative and technical employees. Plow drivers clear 4,400 lane miles of residential and commercial streets. The snow fleet consists of 152 6- and 10-wheel heavy plows, 107 light plows, 13 front-end loaders, 12 skid steers, and 25 liquid dispensing tankers that our brine and beet juice mixture on streets and highways before precipitation begins. We have 73,000 gallons of the brine/beet juice mixture and 42,000 tons of salt. DPW leads the District Snow Team with support from the District Department of Transportation (DDOT) and other agencies including the Department of General Services (DGS), Homeland Security and Emergency Management Agency (HSEMA), Serve DC, DC Water and the Office of the State Superintendent of Education (OSSE).

 

 

 

 

SSA’s Emergency Management Team: 

  • Worked with the Federal Emergency Management Agency/National Capital Region/Joint Headquarters Consequence Management Team on logistics for the State of the Union Address.
  • Updated DPW’s Continuity of Operations Plan, which was approved, and is the operational plan identifying how DPW will respond to emergencies.
  • Participated in the Mayor’s Special Events Task Group’s twice-monthly meetings, which shape DPW’s role to support these events. SSA coordinates DPW’s solid waste and parking services to ensure the event site is clean, attractive and safe. Depending on the event, we clean the area before and after, remove illegally parked vehicles, and strategically place large dump trucks, i.e., impact suppression vehicles, for public safety. 
  • Participated in active shooter, District Response Plan and Threat and Hazard Identification and Risk Assessment, National Park Service DC Flood Plan, debris management and other training; and
  • Staffed the Health Emergency Coordinating Center throughout the COVID-19 crisis and the Metropolitan Police Department emergency operations center on Independence Day. 

 

 

                      

Lawana Buckmon represented DPW at the Health Emergency Coordinating Center ((HECC) for much of 2020.

 

 

 

 

Special Events

The SSA Special Events Team provided operational coordination for 23 large events to synchronize DPW’s solid waste and parking enforcement services as well as the availability of impact suppression vehicles to protect event sites. They also provided operational support for all First Amendment events and protests. 

The iconic Black Lives Matter mural, created through DPW’s MuralsDC program, is attracting thousands of visitors from around the world. SSA provided coordination, planning and logistics support for the initial installation as well as its subsequent restorations, including in preparation for US Representative John Lewis's funeral processional.   

Here are examples of those FY 2020 events:

  • Mayor Muriel Bowser Presents Open Streets
  • Major League Baseball World Series playoffs and championship parade
  • State of the Union Address
  • Rock and Roll Marathon
  • Women’s March
  • March for Life

Warnique West and Wanda Ellis, shown here with the Major League Baseball trophy, coordinated DPW’s solid waste management and parking enforcement roles for the World Series Playoffs and Championship games won by the Washington Nationals.

 

 

 

Robert Garret

Facilities and Property Management

The SSA Facilities and Property Management Team led DPW to secure, for the first time, 100 percent in Multi-Sector General Permit Stormwater Pollution Prevention Plan, and training for all 18 DPW sites. Robert Garrett, pictured here, led this effort. This is the highest grade DPW has ever received. To keep everyone on track, the team developed maps and checklists for each facility and put boots on the ground to help staff become more aware of their roles in this important environmental program.  

Other SSA Facilities and Property Management Team achievements include:

  • Completing repairs to the Fort Totten Transfer Station tipping floor.
  • Achieving ADA compliance at the Fort Totten Transfer Station.
  • Taking the necessary measures to reroute water running from the Benning Road Transfer Station into an acceptable utility hole, thus securing a permit to do so from DC Water. Periodic testing will occur.
  • Making millions of dollars in repairs to DPW:
    • AMP facilities $25.3K
    • FMA $254.7K
    • PEMA $329.9K
    • SWMA $730.1K

Administratively, the team completed 592 out of 593, or 99.8% of work orders totaling $1.6 million, coordinated and managed P card use, and handled requisitions, invoices and contract modifications for the Department. 

 

 

 

 


Robert Garret

Other SSA Facilities and Property Management Team achievements include:

  • Completing repairs to the Fort Totten Transfer Station tipping floor.
  • Achieving ADA compliance at the Fort Totten Transfer Station.
  • Taking the necessary measures to reroute water running from the Benning Road Transfer Station into an acceptable utility hole, thus securing a permit to do so from DC Water. Periodic testing will occur.
  • Making millions of dollars in repairs to DPW:
    • AMP facilities $25.3K
    • FMA $254.7K
    • PEMA $329.9K
    • SWMA $730.1K

Administratively, the team completed 592 out of 593, or 99.8% of work orders totaling $1.6 million, coordinated and managed P card use, and handled requisitions, invoices and contract modifications for the Department. 

Ahmed Eyow managed the repairs to the Ft. Totten Transfer Station tipping floor.

 

 

SSA Leads Multi-Agency COVID Customer Service Team to Keep DC Government Employees Safe at Work, which also Contributes to Keeping their Families Safe at Home

 

Creating and Implementing PPE Protocols for DC Government – The mandate to protect the 39,000 plus DC government employees, working in 98 agencies, and assigned to more than 3,800 different position descriptions required: 

  • Establishing PPE risk levels for each employee by working with each Agency Risk Manager to match each employee to their roles and responsibilities. 
  • Developing COVID PPE specifications, based on Centers for Disease Control and Prevention (CDC) and Occupational Safety and Health Administration (OSHA) guidelines, to match each agency’s needs for purchasing new PPE. Where necessary the team worked on-site with agency personnel to ensure proper PPE accommodations were considered to adhere to any specific health care standard or specific PPE required to fulfill their agency mission.  
  • Partnering with the Federal Emergency Management Agency (FEMA) and following the CDC guidelines, led to a raised awareness of precautions or warnings pertaining to protective equipment found to be counterfeit or questioned by the Food and Drug Administration standards. Through this effort, the team realized not only a financial accomplishment but a risk reduction of tens of millions of dollars in future liability. 
  • Building out approximately 125,000 sq. ft. of warehouse space to store/distribute PPE. 
  • Building out a regional N95 respirator decontamination site for Virginia, DC, Maryland 1st responders and healthcare professionals. 
  • Developing the new inventory management system to maintain PPE par levels for each agency employee; and
  • Maintaining warehouse PPE levels for a continuity of operations plan to maintain 429 stock items and deliver more than 7.9 million PPE and safe workplace items to DC agencies. 

 

 

Customer service team members, with support of Mayor Bowser’s Executive staff, include:

Department of Public Works
Department of General Services
Department of Human Services
Department of Health
Metropolitan Police Department
Fire and Emergency Medical Services
Office of Contracting and Procurement
Office of Risk Management

David Foust led DPW’s effort on the Multi-Agency Customer Service Team.